Student Administrative Assistant

Department Description
The Paul Merage School of Business at UC Irvine offers three dynamic MBA programs – plus PhD, specialty masters and undergraduate business degrees – that prepare business leaders for our digitally driven world. Through our programs, students acquire the exceptional ability to grow their organizations through strategic innovation, analytical decision-making, digital information technology and collaborative execution. While the Merage School is relatively young, it has quickly grown to rank consistently among the top five percent of all business programs worldwide through exceptional student recruitment, world-class faculty, a strong alumni network and close relationships with both individual business executives and global corporations. 

The Paul Merage School of Business Human Resources and Academic Personnel team strives to be Merage’s valued strategic partner. Our mission is to foster a diverse, dynamic and empowered workforce by keeping you connected and engaged to build a more collaborative, cohesive organization that effectively supports the school’s strategic plan. By leveraging our knowledge, expertise and resources, we aim to successfully identify, recruit, develop, retain and optimize the performance of team members.

Job Description:

• The Paul Merage School of Business is seeking a detail-oriented and proactive Part-Time Student Assistant to support administrative operations in the Dean's Suite. In this role, you will handle a variety of clerical and organizational tasks, including answering phone calls, welcoming visitors, managing documentation (scanning and filing), updating records, managing and policing Merage School Reserved parking, programming/managing Merage School proximity keycards. Additionally, you will utilize Microsoft Word and Excel for data entry and document management. You will also assist with event planning for the dean, faculty, and staff, conduct internet research, and support various program offices as needed.

Position Summary:

• Serve as the first point of contact by managing front desk operations, answering calls, welcoming and directing visitors, and answering questions to walk-ins
• Pick up and distribute mail for the Dean’s Suite occupants
• Conduct research on executive biographies, contact information, campus navigation, and economic data
• Organize and maintain front desk areas, filing systems, MS Outlook, and office supplies
• Issue, approve & monitor Merage School Reserved parking, and report violations
• Create and update event materials like name badges, table tents, labels, and RSVP lists
• Program, distribute, collect, and manage Merage proximity keycards
• Utilize Excel to create/manage guest lists with formulas and sorting functions
• Maintain and update Resource and How To manuals

Required Qualifications:

• Available to work throughout academic school year, including summer
• Available to work around 8-9 hours/week in office
• Open-minded and organized
• Has effective written and oral communication skills
• Professional customer service demeanor and friendliness
• Proficient in MS applications (Word, Excel, and PowerPoint)
• Able to carry/transport documents and items to various locations on campus & University Town Center

Preferred Qualifications:

• Work-Study
• Undergraduate Freshman/Sophomore