Financial Administrative Student Assistant

Under the supervision of the Financial & Administrative Analyst, the Financial Administrative Student Assistant provides essential assistance in the areas of financial operations, administrative support, and data management across a variety of projects and tasks. The incumbent will assist with Financial Reporting, Accounts Receivable, Account Reviews and Reconciliations, and General Clerical Duties (including filing, copying, scanning and create and modify spreadsheets using Microsoft Excel, and other duties as assigned) to ensure accurate record-keeping and compliance with university policies.

Responsibilities 

Financial & Accounting Support 

Collect and analyze a variety of financial data to prepare segmented financial reports. 

Reconcile monthly General Ledger accounts for Student Housing Campus Transactions.

Audit graduate student housing leases, ensuring ongoing corrections and reconciliations. 

Prepare UC Affiliate Housing Invoices for the Financial & Administrative Analyst. 

Process and prepare Disbursement Vouchers for notable UC Vendors on Accounts Receivable Database. 

Log administrative Student Housing charges to the Online Student Communities Assignments and Receivables system (OSCAR).

Prepare Campus Online Deposits following UC Business and Finance Bulletin 49 – Policy for Handling Cash and Cash equivalents. 

Administrative & Clerical Support 

Perform general clerical duties, including but not limited to – filing, copying, scanning, and modifying spreadsheets using Microsoft Excel. 

Provide general assistance to on-site Finance & Business Analysts as needed. 

Pick up and deliver vendor invoices, checks, and packages to relevant departments.

Collaborate with the Assistant Director Strategic Financial Operations in organizing key records of financial transactions and administrative documents. 

Assist in occasional auditing and reconciling of Finance and Business Operations (FBO) financial data to ensure accuracy. 

Technology & Software utilization 

Utilize Microsoft Excel to prepare, modify, and query various financial spreadsheets. 

Work with Word, Teams, SharePoint, Outlook, and Adobe Acrobat for document management and communication. 

Maintain, access, and query the Kuali Financial System (KFS) to track campus accounts receivable transactions. 

Utilize UC campus vendor websites to streamline financial data reconciliation prior to enacting disbursement vouchers. 

Qualifications & Skills 

Strong accounting, analytical, organizational, and mathematical skills. 

Strong time-management skills and ability to thrive in a deadline-oriented environment. 

Ability to work independently and accurately while managing multiple assignments. 

Ability to handle confidential information with discretion. 

Strong interpersonal skills to collaborate in a diverse and professional environment. 

High level of dependability, initiative, and attention to detail. 

Working knowledge of Word, Teams, SharePoint, Excel, Adobe, Account Receivable Database and Outlook. 

Background proficiency in finance, accounting, and business administration. 

ELIGIBILITY: Full-time UCI students for the 2025 – 2026 year with a minimum 2.4 overall and quarterly GPA
WAGE: $16.50/hour 
TERM OF EMPLOYMENT: April 2025-June 22, 2026  (w/ possibility to work through September 30, 2026) 

HOURS:  Approximately 30 hours per week during the summer (capped at 40 hours), and 19.5 hours per week during the academic year arranged in flexible shifts (Mon - Fri; 8:00am to 5:00pm)

This is an excellent, on-campus opportunity for students interested in finance, accounting, and business administration to gain real-world experience in financial operations and administrative management within UC Irvine’s Student Housing. 

 Interested applicants should submit their resume for consideration. 

Application deadline is Monday, March 31st at 5:00pm.