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The UCI Undergraduate/Undeclared Advising Office is hiring!

We are seeking undergraduate students who are organized and customer-service oriented as part of the team in the Undergraduate/Undeclared Advising office. Students who are interested in helping their peers feel welcome and included here at UCI and in U/U are strongly encouraged to apply.

As a Student Administrative Assistant, you will:

  • Provide support, reception, and communications assistance at our front desk.
  • Check-in students to appointments, answer occasional phone calls, and help students schedule appointments.
  • Work part-time (between 6-12 hours/week, Weeks 1-10 Fall, Winter, and Spring).
  • Occasionally provide support in logistical and outreach projects at the request of the professional staff.

To apply, send your resume, along with a brief cover letter explaining why you would like to work on our team and your related skills and experiences to the U/U Advising office's main email account at uuadvise@uci.edu.

We look forward to hearing from you!

Job Description:

Undergraduate/Undeclared Advising Office

Position Information ID:

Title: U/U Student Administrative Assistant

Position Type: Part Time, Work Study

Job Function: Office Administration, Computer, Customer Service, Public Relations

Duration: 2025-2026 academic year, quarterly re-appointment

Qualifications: We are seeking students who are organized; have experience working with a variety of technology platforms, including Google, Zoom, and Outlook; self-motivated; and customer-service oriented.

Job Description: Each student will work 6-12 hours/week, 10 week/quarter FA/WI/SP. Shifts will occur from 9am-4pm, Monday through Friday (from the office's opening to close). Student Administrative Assistants provide general unit assistance. This includes, but is not limited to serving as the first point of contact for the U/U Advising office, answering occasional phone calls, scheduling appointments online, explaining services to students via phone and in-person, and assisting with logistical and outreach projects.

Salary Level: $16.50/hour

Positions begin the week of September 22, 2025 (Welcome Week, Fall Quarter) with training provided upon start. Each quarter, Student Administrative Assistants will coordinate work schedules to accommodate their classes.