You are viewing a preview of this job. Log in or register to view more details about this job.

Student Assistant

UC Irvine - School of Medicine
Email

GENERAL DESCRIPTION:

The Office of Graduate Studies within the School of Medicine Dean’s Office at UCI is looking for a student assistant to join the team. This position is a part-time, work-study position with some hours in the office, and some remotely. Student will assist the team with a variety of tasks including the following:

 

SUMMARY OF JOB DUTIES AND RESPONSIBILITIES:

  1. SPREADSHEETS – Create, update and maintain admissions, financial, and operational spreadsheets for School of Medicine programs.
  2. PROJECTS– Conduct various administrative projects, as requested.
  3. FILING/SCANNING – Maintain filing system for all School of Medicine graduate students and applicants. Scan program documents for digital filing.
  4. REIMBURSEMENTS – Assist with collecting and preparing back-up documents for reimbursement.
  5. EVENTS – Assist with scheduling events for students and applicants, including making room reservations, ordering food, handling sign-in sheets, and set-up/clean-up. Attend and support the team before during and after events. Create flyers and signage for events.
  6. DATA ENTRY – Input student information into the program databases.
  7. WEBSITE MAINTENANCE – update content on the Graduate Studies website and the MSTP website.
  8. MISCELLANEOUS TASKS - Other tasks as requested by SOM Graduate Studies staff.

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Multitasking skill to organize tasks and prioritize assignments during periods of higher and lower work demands
  • Interpersonal skills in order to establish and maintain cooperative working relationships with a variety of personnel including staff, faculty and graduate students
  • Communication skills to obtain and convey information to individuals at various organizational levels in a professional manner
  • Ability to take direction and follow established procedures.
  • Skill in completing work assignments in an environment of frequent interruptions and/or distractions.
  • Experience operating a personal computer using a variety of software programs and willingness to learn new programs. For example, Word, Excel, Google suite and Canva.
  • Ability to maintain confidentiality of records and information. Ability to comply with FAFSA requirements
  • Strong attention to detail and accuracy needed for data-entry and all tasks
  • Creative abilities to prepare flyers, banners, and other materials used for events.

 

https://career.uci.edu/faculty-staff/hiring-resources-conditions-of-employment/