Music Department Student Assistant

Music Department Front Desk Operations  (Work Study Only)

SUMMARY:

Under direct supervision, the student assistant will perform general administrative duties in department office, assist staff on assigned projects, and provide customer assistance at the front-desk reception area.

PRIMARY RESPONSIBILITIES:

Administrative Duties

·      Assisting department staff with administrative processes and operations.

·      Maintaining distribution (check-in/out) of office equipment and keys. 

·      Directing clientele: this may include students (incoming, undergraduate, and graduate), 

       parents, faculty, and other guests.

·      Filing, copying, and scanning instructional materials for faculty.

·      Maintaining the database and spreadsheets through various methods including data              entry.

·      Answering and transferring phone calls.

·      Maintaining the department’s office supply inventory (restocking and organizing).

·      Posting department flyers and posters in display cases, studios, and around campus.

·      Loading the department’s office printers.

·      Delivering and distributing external and internal campus mail to UCI administrative                  offices and academic departments.

Occasional Duties

·      Typing various departmental forms

·      Assisting departmental faculty and lecturer with administrative request and other projects as 

       Assigned

REQUIRED QUALIFICATIONS:

·      Valid work-study award. 

·     Punctuality.

·      Strong organization, filling, and communication skills.

·      Proficiency with computers & printers.

·      Proficiency with Word and Excel.

·      Ability to demonstrate professional behavior.

·      Respect for confidential/sensitive material and information.

·      Reliability.

·      Ability to work occasional weekends during auditions.

PREFERRED QUALIFICATIONS:

·      Previous office or receptionist experience.

·      Familiarity with the UC Irvine campus.

PAY RATE:

·      $16.00/hr.