Student Administrative Support Assistant

About this job
Under the direction of graduate academic advisors, the student
administrative support assistant will provide clerical, administrative, and event support for the Public Health Graduate Affairs office.
 

Job Duties
● Provide administrative support to the Public Health Student Affairs team such as data
entry, filing, answering emails, etc.
● Serve as front-desk contact for the Public Health Student Affairs office, create a
welcoming environment for all visitors, including faculty, department staff, and students
● Answer general advising questions related to policies and procedures from students
● Answer general admissions related questions regarding undergraduate and graduate
academic programs and support recruitment and outreach efforts
● Practice critical thinking to navigate various projects assigned by different Student Affairs
staff
● Assist in the drafting and creating of program documents and flyers
● Provide support to Student Affairs event planning and coordination
● Search confidential student information in WebAdmin and Slate
● Assist with purchasing and reconciliation of corporate cards, and financial transactions
● Complete special projects related to Public Health Student Affairs as assigned.
 

Qualifications
• Willing to take initiative, think outside of the box, and be open to feedback
• Outstanding customer service, including a friendly and helpful attitude
• High attention to detail
• Dependable, responsible, and strong interpersonal communication skills.
• Be able to work well in a fast-paced environment and be able to adapt quickly to changes in processes and information and work towards deadlines
• Strong computer skills and ability to quickly learn about new technology.
• Experience working with diverse populations is highly desired.
• Experience with Microsoft Office (Outlook, Word, Excel), Zoom, and Google Drive is highly
desired.
 

Work hours
• Available to work between the hours of 8:00am-4:30pm Monday-Friday
• Be able to start the position Spring quarter, as early as week 1
• Part-time
• This position will be in person
• This position will run through June 30, 2024, with the possibility to extend into summer and the following academic year based on funding
• Anticipated Work-Study for 2023-2024 academic year required (upload award with application)
• Pay will be $16/hr
 

Location
COHS 3042