Academic Services Student Assistant

Department Description

The Academic Services Department supports the academic mission of the university by providing essential administrative, operational, and faculty-facing services. The department works collaboratively with faculty and staff to ensure the delivery of high-quality academic programming and administrative functions in a fast-paced higher education environment.

Position Summary

The Academic Services Department is seeking a motivated, detail-oriented, and professional undergraduate student to join our team. This position provides administrative and operational support for a variety of Academic Services functions and offers valuable experience in a fast-paced higher education environment.

Responsibilities may include, but are not limited to:

• Assisting with administrative and office support activities
• Processing and tracking accounts payable and departmental transactions
• Creating, updating, and maintaining reports, spreadsheets, and databases
• Managing electronic files and handling confidential information with discretion
• Supporting departmental projects and special initiatives
• Assisting with event preparation and logistics as needed
• Providing excellent customer service to students, faculty, staff, and campus partners
• Performing general office duties and other assignments as needed

Desired Skills and Attributes:
Successful candidates will be dependable, proactive, and eager to learn. They should be comfortable working both independently and as part of a team, capable of exercising sound judgment, and committed to providing exceptional support in a professional office environment.

Required Qualifications

• Current undergraduate student in good academic standing
• Work-study eligibility preferred
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks, prioritize competing deadlines, and work independently
• Demonstrated professionalism and discretion when handling confidential information
• Ability to work collaboratively and maintain positive working relationships with a diverse campus community
• Previous office, administrative, or customer service experience is a plus

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan
Employment Misconduct*
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment
*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://career.uci.edu/faculty-staff/hiring-resources-conditions-of-employment/