People Ops Assistant

Part-Time People Ops Administrative Assistant 

(People Operations | Flexible / Hybrid – San Francisco)

We’re looking for a highly organized and dependable Part-Time Administrative Assistant to support our People Operations and Business Operations team. This highly flexible role is ideal for someone who values autonomy, enjoys a blend of  digital work, and takes pride in creating seamless, positive experiences behind the scenes.

You’ll play a meaningful role in supporting day-to-day operations—from enabling employee and candidate experience initiatives (such as swag and gifting) to coordinating logistics, vendors, and light operational workflows. This role also leverages modern, AI-assisted tools to improve efficiency, organization, and overall execution.

About the Company

Nozomi Networks is a global leader in operational technology (OT) and industrial cybersecurity, helping organizations protect critical infrastructure and industrial environments. Our team is committed to innovation, security, and delivering high-impact solutions to customers around the world.

We are a people-first organization that values flexibility, collaboration, and continuous improvement. Our People Operations function plays a key role in enabling employees to do their best work by delivering efficient, thoughtful, and scalable programs.

Learn more about our company and careers: https://www.nozominetworks.com/company/careers

Location & Schedule

• Primarily remote role with flexible location
• In-person presence required at the San Francisco (downtown) office approximately two days per month
• 10 hours per week on average
• Flexible schedule with no fixed days or hours

What You’ll Do

• Support shipment tracking and delivery coordination
• Help program manage an online swag portal, including fulfillment and orders
• Coordinate sending programs and manage order workflows online
• Track and monitor basic spend across orders, shipping, and vendors
• Submit purchase requests through our procurement system
• Use AI-assisted tools (e.g., for drafting communications, tracking tasks, organizing workflows, and improving accuracy) to streamline administrative work and increase efficiency 
• Identify opportunities to leverage AI tools to simplify repetitive tasks and improve day-to-day operational processes
• Coordinate and manage, through our online swag portal, the shipping and tracking of company swag, gifts, and materials that support the employee and candidate experience
• Assist with ordering supplies via Amazon and coordinating with swag vendors
• Scan and process incoming mail and documents
• Deposit checks using a mobile banking app

Tools & Systems You’ll Use

• Microsoft Office Suite (Word, Excel, Outlook)
• CoPilot and Agentic AI Tools
• OneDrive and SharePoint
• ZipHQ (procurement system)
• Sendoso (gifting and swag platform)
• FedEx (shipping and delivery management)

About You

• Highly organized with strong attention to detail
• Reliable and comfortable working independently with minimal oversight
• Proactive and resourceful, with a “get it done” mindset
• Curious about and open to using AI tools to enhance productivity and improve workflow
• Able to handle light physical tasks (packing and shipping)
• Access to SF office for occasional tasks
• Experience supporting People Operations, HR, or business operations teams is preferred

Compensation & Perks

•  $25/hour