Administrative Assistant

Comware Technical Services is seeking an Administrative Assistant with proven bookkeeping experience to provide day-to-day administrative support in conjunction with essential bookkeeping responsibilities. The ideal candidate will take ownership of managing essential clerical and accounting tasks independently and expeditiously.  This may include tasks such as updating personnel records, purchasing and stocking office supplies, and arranging staff travel accommodations, as well as processing incoming and outgoing invoices, remitting vendor payments, and monthly reconciliation of company accounts.

Bookkeeping (Primary Responsibility)

• Process accounts payable and accounts receivable – issue payments, follow up on due payments, etc.
• Prepare and issue invoices
• Reconcile bank and credit card statements
• Assist with monthly and year-end financial reporting
• Work with CFO as needed on accounting-related tasks

Administrative Support

• Manage incoming phone calls, emails, and correspondence
• File digital and physical documentation
• Schedule staff travel and miscellaneous arrangements for company events
• Order office supplies, company lunch, and other necessities as needed
• Assist with internal documentation and process improvements

Qualifications

• 2+ years of successful general administrative support
• 1+ years of bookkeeping or accounting support experience required
• Proficiency in accounting software (e.g., QuickBooks, Xero, or similar)
• Strong working knowledge of Microsoft Office and OneDrive
• Bachelor’s degree in Accounting, Finance, Business, or related field preferred (or equivalent experience)

Preferred Qualities

• Exhibit professionalism in communication with customers and vendors
• Excellent time management skills
• Must manage confidential information and practice secure data handling
• Strong written and verbal communication skills