Event Support Assistant

The incumbent will be assisting with the coordination of activities for a variety of School events such as Dean's Distinguished Lectures, Homecoming, student celebrations ("Donuts with the Dean"), faculty retreats, Commencement activities, photo or video shoots, and more. Event support duties include printing and folding programs, printing name badges, preparing gifts and gift bags, and onsite event coordination assistance. Marketing support duties include light editing of graphics, photography and video. 

Additionally, incumbent will provide comprehensive administrative assistance, including filing, management of storage rooms and promotional item inventory, interoffice deliveries, and mail support.

Other Marketing and Development related activities include coordination of external mailings, creating and printing labels, organizing and packing print materials and donor gift reminders, external relations (such as on site “meet and greet” duties and display table set-up and hosting) and development assistance. Assisting in maintenance and clean-up (if necessary) of the school’s special event rooms to ensure readiness for next group(s). Additional duties include occasional MailChimp distribution updating, and assisting with PowerPoint and graphic presentations.

Required:

Comfortable interacting with people in social settings at School of Biological Sciences events, on campus and in the community at large. Organized and able to submit availability at the beginning of each quarter. Ability to lift 25 to 40 lbs. Some knowledge of graphic or video programs. 

Desired:

Proficiency in using Microsoft Office - Word, Excel, PowerPoint . Some knowledge of mailchimp or other Email management software. Familiarity with graphic software.

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