Student Administrative Support Assistant- TDS

Transportation and Distribution Services is seeking a highly motivated and detail-oriented student to fill the position of Student Administrative Support Assistant. This part-time position will report to the Document Management and Passport Services Manager and will provide administrative support for document management imaging projects and in-person assistance to customers seeking Passport Services. 

Please email the TDS-Student employment form to vrlopez@uci.edu

The Student Administrative Support Assistant is responsible for:

Document Management

• Assist in organizing and maintaining documents in accordance with established procedures
• Scan, file, and categorize documents in electronic and physical formats
• Input relevant information into databases and systems accurately

Passport Services

• Provide in-person assistance to customers seeking Passport Services
• Answer inquires related to passport application processes and requirements
• Assist customers in completing necessary forms and documentation.
• Ensure accuracy and completeness of documentation.

Customer Service:

• Greet and assist visitors to the Document Management and Passport Services office
• Respond to inquires in a courteous and professional manner
• Direct customers to the appropriate resources and provide guidance as needed.

Qualifications:

Can work 15-20 hours per week.

Strong organizational and time-management skills

Excellent attention to detail and accuracy

Effective communication skills, both verbal and written.

Customer service-oriented with a friendly approachable demeanor

Ability to handle confidential information with discretion.

Proficient in basic computer applications and data entry.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php