Internships and Career Experiences Student Assistant

The Student Assistant will support the Assistant Director of Internships and Career Experiences in the administration and coordination of the UNI STU 193 Internship Course and related career experiential learning programs. This role is ideal for a detail-oriented, proactive student interested in gaining hands-on experience in early career/internship programming, higher education administration, program coordination, and career services.  

Key Responsibilities:  

1. Internship Course Administration (UNI STU 193):  

• Assist with preparing and organizing course materials for each academic quarter
• Support course setup in Handshake, Canvas and other platforms
• Grade student assignments based on provided rubrics throughout the quarter
• Track student progress and communicate with enrollees as needed
• Assist with the enrollment and approval process for students requesting to join the course

2. Communication & Student Support:  

• Monitor and manage the Internships inbox; respond to student and employer inquiries or route them appropriately
• Support communication efforts including email updates, reminders, and resource sharing

3. Program & Project Support:  

• Provide assistance in executing internship and career experiences events and initiatives
• Support project tracking and documentation for ongoing internship-related programs
• Assist with data entry, record maintenance, and generation of simple reports related to internship course and program metrics

4. Platform Support (Handshake & Others):  

• Assist in reviewing and vetting internship postings submitted to the Handshake platform
• Support employer outreach efforts as needed, including research or follow-up communication

5. General Administrative Support:  

• Attend regular check-in meetings with supervisor
• Maintain organized digital files and assist with document management
• Other duties as assigned to support the mission of the internship and career experiences team

Preferred Skills and Qualifications: 

Administrative & Organizational Skills

• Strong attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Efficient time management and organization skills
• Experience with data entry and tracking systems

Communication Skills

• Clear and professional written communication (e.g., email correspondence, assignment feedback)
• Ability to maintain professionalism and confidentiality when handling sensitive information

Technical & Digital Skills

• Proficiency in Microsoft Office, Trello, and/or Google Workspace
• Familiarity with learning management systems (e.g., Canvas)
• Basic experience using databases or platforms like Excel, Trello, or similar tools
• Comfort learning new platforms such as Handshake

Interpersonal & Teamwork Skills

• Positive, proactive, and flexible attitude
• Able to work independently and as part of a team
• Willingness to ask questions and seek clarification when needed
• Collaborative mindset with a desire to support campus programs and student success

Professionalism & Initiative

• Reliability and accountability in completing assigned tasks
• Demonstrated interest in internships, career services, higher education, or student affairs
• Strong ethical standards and respect for confidentiality
• Demonstrate ability to take initiative   
• Have professional demeanor and positive attitude as a representative of DCP   
• Maintain confidentiality   

Learning Outcomes & Benefits:  

• Gain insight into internship and experiential learning programs at the university level
• Develop professional skills in communication, organization, and project management
• Build familiarity with career services tools such as Handshake and Canvas
• Opportunity to contribute to impactful programs that support student success

Additional Requirements & Preferred Candidate Criteria:

• Work-Study Eligible Student Only
• Ability to work 7-12 hrs/week during the academic year
• Open to all majors
• Preference to freshman, sophomore, &/or junior applicant

Conditions of Employment:   

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:   

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.   

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.   

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php.   

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.