Public Health: Student Assistant - PHIT Ambassador

PHIT Ambassador - Student Administrative Support Assistant 

About this job 

Under the direction of PHIT Staff, the PHIT Ambassador - Student Administrative Support Assistant will provide clerical, administrative, outreach, and event support for the Public Health Informatics and Technology (PHIT) Program office.

Job Duties 

• Participate in PHIT Program outreach events, such as campus tabling, classroom presentations, information sessions, and more.
• Assist staff in planning and coordinating student learning and engagement events, such as orientations, workshops, seminars, socials, panels, study hours, office hours, and more.
• Assist staff in planning and coordinating community events, such as consortium meetings, field trips with prospective students, and more.
• Share experiences and information on the PHIT Program with students, staff, faculty, community partners, and the general UCI campus community.
• Create a welcomingenvironment for all visitors, including faculty, department staff, and students, at PHIT events and activities.
• Contribute to a PHIT blog and social media channels (Instagram, Discord, etc.) to highlight student experiences in the program.
• Answer general questions related to PHIT policies and procedures from students.
• Practice critical thinking to navigate various projects assigned by different PHIT staff.
• Assist in the drafting and creating of program documents, flyers, handbooks, and social media content.
• Provide administrative support to the PHIT team, such as data entry, filing, answering emails, documenting best practices, etc.
• Complete special projects related to PHIT as assigned, such as assisting the PHIT Field Coordinator with the PHIT Internship Program.

Qualifications 

• Willing to take initiative, think outside of the box, and be open tofeedback.
• Outstanding customer service, including a friendly and helpful attitude.
• Willingness to engage with the campus community and share their experiences through different modalities (email, Zoom, in-person, social media).
• Dependable, responsible, and strong interpersonal communication skills.
• Be able to work well independently and in teams.
• Be able to work well remotely and in-person, depending on departmental needs.
• Be able to pay attention to details and adapt quickly to changes in processes and information and work towards deadlines.
• Strong computer skills and ability to quickly learn about new technology.
• Experience working with diverse student populations is highly desired. We encourage students from underrepresented backgrounds in STEM to apply for the role.
• Experience with Microsoft Office (Outlook, Word, Excel), Zoom, Google Drive, Slack, and Canva is highly desired.
• A declared Health Informatics minor is preferred.
• Previous PHIT internship experience is preferred but not required.

Work hours: 

• Available to work between the hours of 8:00am-5:00pm Monday-Friday. Weekend or evening hours may be requested depending on departmental needs.
• Be able to start the position as early as 09/23/2024
• This position will be hybrid with both in-person and remote work.
• This position will run through June 6, 2026
• Anticipated Work-Study for 2025-2026 academic year preferred; not required.
• Pay will be $16.00/hr

Part-time: Expected hours will be 5-7 hours per week; more hours may be available depending on departmental needs. 

Misconduct Disclosure Requirement

UCI Campus Jobs: Conditions of Employment - UC Irvine Division of Career Pathways